Cashier Restrictions

Cashier restrictions let merchants control which cashiers can log into which terminals. This is useful for multi-terminal setups where you want to assign specific staff to specific registers.

How It Works

Each terminal has an optional Allowed Cashiers list:

• No restrictions (default): Any active cashier can log into the terminal.

• Restricted: Only cashiers on the allowed list can log in. Others will be rejected.

Setting Up Restrictions

1. Go to Dashboard > POS > Terminals

2. Click Edit on the terminal you want to restrict

3. In the Allowed Cashiers section, toggle on the cashiers who should have access

4. Save changes

Behavior

When a terminal has NO restrictions

Cashier	Can log in?
Any active cashier	Yes
Deactivated cashier	No

When a terminal HAS restrictions

Cashier	On allowed list?	Can log in?
Active cashier	Yes	Yes
Active cashier	No	No -- gets error: "No cashiers assigned to this terminal. Contact your manager."
Deactivated cashier	Yes	No

Visual Overview

	Register 1 (Restricted)	Register 2 (Open)
John	Allowed	Allowed
Sarah	Allowed	Allowed
Mike	BLOCKED	Allowed

R1 only allows John and Sarah. R2 has no restrictions so everyone can use it. Mike is blocked from R1 but can use R2.

Login Decision Flow

1. Cashier enters PIN

2. Is PIN correct? No --> Denied: Invalid PIN

3. Is cashier active? No --> Denied: Account deactivated

4. Does terminal have restrictions? No --> Access granted

5. Is cashier on allowed list? Yes --> Access granted / No --> Denied: Not assigned to this terminal

Common Setups

Setup 1: All cashiers, all terminals (no restrictions)

Leave the Allowed Cashiers list empty on all terminals. Any cashier can work at any register.

Setup 2: Dedicated cashiers per terminal

Terminal	Allowed Cashiers
R1 (Register 1)	John, Sarah
R2 (Register 2)	Mike, Lisa
DRIVE (Drive-through)	Dave

John and Sarah can only log into R1. Mike and Lisa can only log into R2. Dave can only use the drive-through terminal.

Setup 3: Mix of restricted and open

Terminal	Allowed Cashiers
R1 (Register 1)	John, Sarah (restricted)
R2 (Register 2)	(no restrictions -- anyone)

R1 is locked to John and Sarah. R2 is open to all cashiers.

Setup 4: Manager access everywhere

Create a manager cashier and add them to the allowed list of every restricted terminal. They can log into any terminal while regular cashiers stay restricted.

Updating Restrictions

• Adding a cashier to the allowed list takes effect immediately for new logins

• Removing a cashier does not end their current session (they can finish their current work)

• Deactivating a cashier removes their access from all terminals regardless of restrictions